All the benefits of a CFO...but only when you need it.
You probably have the internal skills and resources to meet some of your financial and operational needs, but most closely held businesses need to outsource some essential services. If you need quality financial management on a part-time basis to provide any of the services on our services list, you need Ruhl & Associates!
Ruhl & Associates provides hands-on accounting and financial business services designed to improve the profitability of your business. We offer a broad range of services, all of which are tailored to your specific needs and objectives:
Outsourced CFO Controller
Rather than spending time recruiting, hiring and training new personnel, our Outsourced CFO/Controller Service provides your company with staff that is already trained and ready to work, so you have more time to focus on the growth of your core business. In fact, businesses that outsource tend to grow more quickly than those that don't. Ruhl & Associates will show you how to become one of them. Contact us to schedule a FREE, no-obligation consultation.
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Quickbooks
Quickbooks is America's best-selling small business accounting and management software. Quickbooks helps businesses easily manage their accounting, payroll, invoicing, and customer contacts. Ruhl & Associates is a member of the QuickBooks Professional Advisors Program. We can assist you with installing and setting up Quickbooks to achieve the optimal benefits for your specific needs and industry. Individual or group training can be provided, so you or your employees will use the many features of Quickbooks efficiently. We will create customized, concise reports that you can run to provide the information needed to make important management decisions. We can provide the technical support you need, when you need it, to answer questions and keep your employees working productively. Support is available by phone, via remote access or at your location.
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Bookkeeping
Do you want to maintain accurate, up-to-date accounting records without the cost and time commitment of hiring your own employee to do it?
Ruhl & Associates can provide complete bookkeeping services so you can focus your time on other core business operations. We offer weekly, biweekly or monthly bookkeeping services designed to meet your needs.
We can perform any or all of our comprehensive bookkeeping services, including:
- Entering vendor bills
- Writing checks
- Customer invoicing
- Entering cash receipts
- Preparing customer statements
- Reconciling vendor statements
- Bank Reconciliations
- Preparing financial reports
- Quickbooks Support
- Payroll processing
- Quarterly & annual payroll tax filings
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Accounting Systems
Ruhl & Associates can help you develop and implement cost-effective, workable plans and systems designed to improve the profitability of your business. Whether you need your first system, or are looking to upgrade your existing system, we can help. Ruhl & Associates can assist you with the selection process and provide implementation support and training. Effective accounting systems need more than just the right hardware to run your business. Reliable procedures and policies are required to manage your business profitably and safeguard your assets. Your internal control systems should include checks and balances designed to safeguard your assets.
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Budgeting & Planning
Business plans are a valuable tool used as a roadmap to guide the direction of your business into the future. Business plans should be reviewed annually and modified as your plans and objectives change in response to the current business and economic conditions. Budgets are your scorecard. They help you monitor actual results against stated goals. Reviewing variances monthly will help you spot undesirable trends and contain costs. Cash flow projections will help you manage cash to meet your current and future requirements.
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Credit & Collections
Accounts Receivable can be a significant drain on your working capital and available cash if not managed wisely. A consistent and continuous commitment to your credit and collections program is necessary to minimize potential bad debts and maximize your cash flow. Essential elements of a successful credit and collection program include the following:
- Establish and communicate your credit terms
- Assess customers' credit worthiness
- Assign credit limits to each customer
- Monitor delinquent accounts regularly
- Identify past-due or over-credit limit situations before releasing new orders
- Address credit issues regularly with customers
- Review customer credit limits annually
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Employee Coaching & Training
Coaching and training your employees to be top-level performers is a key element of most of our client services. Ruhl & Associates can help improve the efficiency and productivity of your employees. We can work with them one-on-one or in a group session. We will share with you checklists, spreadsheets, shortcuts and other tools we have developed to save time and money.
Some of the employee development services we offer include:
- QuickBooks training, support and seminars
- Policy and procedural manual preparation
- Job descriptions
- Performance evaluation tools & measurements
- Goal setting
- New-hire recruitment and training
- Microsoft Excel and Peachtree training
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Financial Analysis
How is my business doing? The answer to this question should be revealed by performing an analysis of your financial reports. Financial ratios are key indicators of your financial performance. We can provide you with a complete analysis of your key financial ratios and historical trends along with explanations as to what they indicate. Beware of the exceptionally positive ratios. They may indicate problems elsewhere. For example, unusually high inventory turn rates may be at the expense of stock-outs and lost sales.Financial data can be included in the form of charts or graphs and added to reports for presentations to your employees, board members or banker.
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Industry Comparison
My business is doing well, but how do I measure up with other businesses in my same industry? We can help you benchmark your financial performance with other companies in your industry. Your financial performance, measured by key financial ratios, can be compared with other companies of similar size within your industry.This process will help you identify your strengths and weaknesses compared to industry norms.
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Inventory Control
Excluding property and equipment, inventory is probably your largest asset if your company is in the retail or wholesale industries. Significant working capital can be tied up in inventory. If your investment in inventory is excessive, or you have significant dollars tied up in obsolete or slow-moving stock, we can help. Effective inventory management keeps your inventory levels low without sacrificing customer service. Buy the right items, in the right quantity, at the right time.
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Temporary Support
We can provide temporary staffing support to employers who have voids in their accounting departments. We will keep your department running smoothly until your new employee is on board and adequately trained and oriented.
Contact us to schedule a FREE, no-obligation consultation.
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